Data management can be a tough puzzle to solve, especially for organizations like ACHN of Chicago. In October 2021, they found themselves in a challenging spot. Over the past three years, they had employed and lost three Data Specialists, all overwhelmed by the heavy reporting duties. The need for manageable solutions was urgent. They required help with two key tasks: training for CAREWare and managing the RSR Report. That’s when we stepped in to assist.
Getting to Know ACHN’s System
We began by sitting down with ACHN’s team to learn about their internal data processes. Understanding the flow of data in an organization is crucial, as it helps identify where issues may arise. We listened carefully and carefully analyzed how data was being managed. This wasn’t just about numbers or software—it was about helping people work more efficiently and making their jobs easier.
Crafting Effective Solutions
With a clear understanding of their needs, we proposed several effective strategies. Our first suggestion was implementing data validation in CAREWare. This process was essential, ensuring that the information they collected and entered was accurate from the start. Alongside this, we developed ongoing data quality reports. These reports acted like checkups for their data, catching mistakes before they grew into bigger problems.
Another significant recommendation was the introduction of our Data Integration System (DIS). This tool completely shifted how ACHN handled their data. By using DIS, they were able to import data directly from their Electronic Medical Records (EMR) into CAREWare automatically. This automation was a game-changer, cutting down on manual data entry and reducing errors significantly. The process saved time and reduced the stress on their team, allowing them more freedom to focus on what truly mattered.
Witnessing Remarkable Changes
By the time 2022 rolled around, the change was undeniable. ACHN’s data management process was drastically improved, almost like night and day. The need for extensive manual data entry was gone, replaced by a streamlined, efficient system. Their reports were accurate, and the team was much less burdened by administrative tasks. This allowed them to dedicate their resources and energy to their core missions.
These improvements were so impressive that in 2023, ACHN chose to formalize a contract with TriYoung. They wanted to ensure they had support available, just in case they faced any roadblocks in the future. However, the year’s worth of preparation and changes meant ACHN managed all on their own. They did not require any external help for the entire year—proof of just how effective the solutions were.
ACHN’s Journey to Independence
Fast forward to 2024, ACHN has reached a significant milestone of operational independence. This success stems from the hard work and efficient strategies put in place two years prior. Their story highlights how big challenges can be tackled successfully when approached with the right mindset and tools.
ACHN’s transformation is an inspirational example for any nonprofit struggling with data challenges. It’s a reminder that with determination, the right support, and the proper tools, significant improvements can be achieved. Initially, the problem seemed insurmountable, but today, ACHN thrives with a successful data management system.
Your Path to Better Data Management
If your nonprofit is facing similar data challenges, remember that solutions are within reach. A clear strategy and effective tools can transform your data processes, ensuring efficient and error-free reporting. Our team is ready to help you navigate and implement these changes, so you can focus on what truly matters—transformative, life-changing work.
Ready to embark on your own journey toward streamlined data management? Visit TriYoung to learn how we can support your organization in achieving data excellence. Let’s streamline your technology with our custom tech solutions so you have more time for transformative work.
