CAREWare 6 (CW6) is an essential tool for organizations that need to collect data for the Ryan White Services Report (RSR) and the AIDS Drug Assistance Program Data Report (ADR). While CW6 meets these basic data requirements, it also allows for a range of customizations. These customizations help providers capture data specific to their unique needs and improve overall efficiency.
The ability to customize CAREWare makes it a powerful tool for any Ryan White provider. Customizations can be added through custom tabs, subforms, and custom fields. Each of these options brings different features and capabilities to the table. Customizations allow organizations to adapt CAREWare to better suit their operational needs, making data management more streamlined and effective.
To make these customizations, you will need the right permissions within CAREWare. The Custom Feature Set-up can be found under Administrative Options. Understanding how to utilize these features can significantly benefit your organization by capturing specific types of data and increasing productivity. Let’s explore these powerful customization options and how they can be used to enhance your CAREWare experience.
Understanding CAREWare Customizations
CAREWare 6 (CW6) allows you to make customizations that go beyond the standard data collection requirements. These customizations make it easier to capture data that is unique to a specific Ryan White provider. Three main types of customizations can be implemented: custom tabs, subforms, and custom fields. Each customization option has its unique features and benefits, allowing for a personalized approach to data management.
The customizations can be accessed and modified through the Administrative Options under Custom Feature Set-up. It is crucial to note that appropriate permissions are needed to make these changes. Customizing CAREWare enables organizations to adapt the software to meet their specific data collection needs, making processes more efficient and tailored to their operational requirements.
By adding custom tabs, subforms, and custom fields, organizations can capture comprehensive data points that enhance the quality of service. These customizations are not just about adding more data fields but also about making the data collection process more efficient and effective. Such customizations can significantly improve productivity and data accuracy, aiding in better decision-making and resource allocation.
Types of Customizations in CAREWare 6
- Custom Tabs
Custom tabs in CW6 give you three built-in options that can be named anything you like. These tabs can be renamed to fit your specific needs and allow the organization to categorize and display data in a way that suits its operation. However, it is essential to note that historical data cannot be viewed on these custom tabs. This feature is particularly useful for capturing data that doesn’t fit into the standard CAREWare categories but is still crucial for your reporting and analysis.
- Custom Subforms
Subforms offer greater flexibility and can be powerful tools for data collection. You can add an unlimited number of sub-tabs within a custom subform. These sub-tabs can also be named to meet your requirements. Unlike custom tabs, subforms allow you to view historical data, making them ideal for tracking data points over time. This feature makes subforms especially valuable for long-term studies or ongoing client data management.
- Custom Fields
Custom fields add another layer of flexibility to your data collection process. The number of fields you can add is unlimited, and they can be named to fit your specific needs. Types of fields you can add include dropdowns, dates, text, numbers, checkboxes, Yes/No options, attachments (to store documents), or hyperlinks. These custom fields can be located on most tabs within CAREWare, providing various ways to capture and store essential data points.
In summary, custom tabs, subforms, and custom fields offer a wide range of options to tailor CAREWare 6 precisely to your organization’s needs. Each type of customization has specific features that can enhance your data collection and reporting capabilities, making CAREWare a more dynamic and effective tool.
How to Utilize Customizations
Customizing CAREWare 6 opens up many ways to tailor the system to your organization’s specific needs. Here’s how you can make the most out of CAREWare customizations:
- Additional Client Demographic Data
You can add custom fields to collect extra information about your clients. This could include additional contact details like email addresses and alternative phone numbers. You can also gather specific permissions, such as consent to email or mail information to the client. These custom fields can help ensure that all relevant client data is captured efficiently.
- Upload Eligibility Documents
With custom fields, you can upload and store various eligibility documents. This includes income verification, proof of residency, and insurance details. Storing these documents within CAREWare helps streamline the eligibility verification process and keeps all data in one accessible location.
- Provider Specific Activities
Custom fields and tabs can be used to track specific activities by service providers. For example, you can record the name of the case manager who entered a service or the medical provider giving care. This makes it easy to monitor and evaluate provider performance and follow up on specific cases.
- Custom Questions and Data Collection
Providers often need to collect unique information. You can add custom fields for questions like, “How did the client hear about this program?” This feature allows you to capture data beyond what standard CAREWare fields offer, such as detailed insurance information including coverage type, policy number, and effective dates.
- Custom Reports
The data collected in these custom fields can be easily extracted into a custom report via CAREWare’s Custom Reports module. This enables you to generate tailored reports that meet your specific needs, making it easier to present data to stakeholders or for internal analysis.
TriYoung’s Role in Enhancing Customizations
TriYoung can significantly enhance the customizations you make to CAREWare. Here’s how we can help:
- Automation for Custom Fields
Automation is one way TriYoung makes CAREWare even more efficient. For example, if your data indicates that a client’s income is above 400% of the Federal Poverty Level (FPL), an automated rule can update a custom field to mark them as “Not Eligible for Ryan White Part A.” This reduces the amount of manual data entry required, letting staff focus on more important tasks.
- Business Logic Implementation
We can also implement complex business logic rules within CAREWare. For instance, a rule can be made to automatically calculate a “Next Viral Load Due Date” based on the last viral load draw date. This ensures that critical health metrics are monitored and managed without the need for constant manual input.
- Reducing Manual Data Entry
By using automated processes and business logic, we help organizations decrease the time spent on manual data entry. This not only speeds up your workflows but also reduces the likelihood of errors. We leverage CAREWare’s framework to build custom solutions that meet your specific needs, thereby enhancing overall productivity and accuracy.
Conclusion
CAREWare 6 offers many customization options that help organizations capture unique data and improve productivity. Custom tabs, subforms, and custom fields provide flexibility in how data is collected and managed. These features allow organizations to tailor CAREWare to meet their unique requirements, making data management more efficient and effective.
By leveraging the full potential of CAREWare customizations, organizations can achieve more accurate data collection and better resource allocation. And when you need advanced customizations and automation, we are here to assist. We streamline technology so you can focus on transformative, life-changing work.
If you’re interested in learning how TriYoung can help you make the most out of CAREWare customizations, get in touch with us today. Let’s work together to enhance your CAREWare experience and improve the quality of care you provide.
